Siouxland Lodge 1426 Secretary-Treasurer

Stan Teasley (Wilson Trailer Company)

Duties of the Secretary-Treasurer

ARTICLE C, SEC. 4. The S.T. of L.Ls. that are not affiliated with a D.L. shall perform all of the functions hereinafter enumerated. S.Ts. of L.Ls. that are affiliated with a D.L. shall perform only those functions not performed by the D.L. S.T. The S.T. shall perform the following duties. He/She shall receive and deposit all funds of the L.L. in a bank of sound financial standing in the name of the L.L.; pay all properly drawn orders by check, which checks shall be countersigned by the president of the L.L., but shall not draw any checks in violation of Sec. 3 of this Art. The S.T. shall collect all dues, fines, assessments and all monies from any source for the benefit of the L.L.; keep a systematic account of all disbursements in such a way as to show the balance of cash on hand at the close of each meeting of the L.L.; file all receipted bills; keep a correct account between the lodge and its members; and submit the books to the auditing committee of the L.L. semiannually (at the close of June and December). At the end of each month, the S.T. shall complete the monthly report form in duplicate, furnished by the G.S.T., send the original report to the G.S.T., and remit an amount equal to the per capita tax called for by the report. The monthly report shall include a correct statement of the number of members on the books of the L.L. and shall set forth in detail all additions made and subtractions from the membership roll, together with a list of members who have been expelled and individuals whose applications have been rejected, with the reason therefore. A L.L. may computerize the financial record keeping functions, provided the L.L. owns or leases its equipment. Before eliminating a manual system, the office of the G.S.T. and the financial officer of the L.L. must meet to determine that the anticipated system will produce the necessary reports for the I.A.M. audits and any required government reports. In reporting people whose membership is cancelled on the rolls, the report shall show whether there are any unpaid fines or D.L. assessments charged against the person’s account. Unless the report states otherwise, the cause for such cancellation of membership shall be considered to be the nonpayment of dues and they may be again reinstated as provided for in Sec. 15, Art. I. The S.T. shall receive from the G.S.T. dues stamps in proportion to the per capita tax paid upon each monthly report. Monies collected by S.Ts. on behalf of the G.L., as indicated on monthly reports, shall be used for no other purpose and must accompany the report. S.Ts. receiving dues from members working under the jurisdiction of another L.L. shall immediately notify the secretary of the L.L. under whose jurisdiction the member is working, with full particulars as to name, card number, etc. The S.T., effective January 1, 1961, and currently each month thereafter, shall remit to the G.S.T. the pension contributions as may be required by Art. XIV.

Transfers

SEC. 5. When accepting members by transfer, the S.T. shall enter the date and particulars of such transfer in the member’s dues book and shall immediately execute a transfer notice on the official notification of transfer forms furnished by the G.L. and send the original copy to the S.T. affected, with a copy to the G.S.T. If a member of a machinists’ helpers L.L. transfers and reclassifies as an apprentice in a machinists L.L., that fact should be stated in the notice provided for in this Sec.

Monthly Reports to the Grand Lodge

SEC. 6. Upon the receipt of reinstatement or initiation fees, or dues, the S.T. shall place the egular stamps received from the G.L. for that purpose in the dues book of the member making the payment, and shall cancel the stamps with the regulation canceling stamp, showing date of payment and L.L. number. The report of the S.T. shall be signed by the president of the L.L., bear the impression of the L.L. seal and shall be forwarded to the G.S.T. immediately after the close of the month’s business. A check to cover the monthly report of the L.L. must accompany the report. Should the report of the S.T. fail to reach the G.S.T. before the expiration of the month following the month reported, the G.S.T. shall thereupon notify the president of such L.L. of its suspension.